Public procurement - Participate in restricted tender or restricted procedure
service description
In the case of a restricted tender (national), the contracting authority (awarding body) asks certain companies to submit a bid. This also applies to the restricted procedure (EU-wide). This is to be carried out if the order volume exceeds the threshold value.
In both cases, competition is restricted because the company must already be known to the contracting authority.
Notice: If the expected order value of the planned restricted tender exceeds EUR 25,000 excluding sales tax, contracting authorities must inform the companies in advance. This preliminary information will be published in the special tender media.
The contracting authority can conduct a public participation competition in advance. In the case of restricted procedures and, in certain cases, also in the case of restricted tenders, the participation competition is obligatory. For this purpose, the awarding authority publicly announces the planned award of the contract in special tendering media. All interested companies can submit applications to participate. The awarding authority selects the suitable companies in compliance with the general award principles. She asks them to place a bid.
A notice: Tenders from the state are published on the procurement marketplace; In any case, EU tenders must be published in the EU Official Journal.
Contract advice centers can help the contracting authority in selecting the companies to be contacted.
The tender documents will tell you which deadlines you have to meet for submitting applications to participate and bids.
procedure
Find out more about participation competitions in the tender media. If you would like to participate, submit an application to participate in the competition to the awarding authority.
The awarding authority evaluates the applications. If the registrar has chosen you, they will ask you to submit an offer. They will send you the tender documents.
You must sign the processed tender documents and send them to the contracting authority. The tender documents will tell you whether you can or must submit the documents electronically.
With a few exceptions, you will receive the award in writing. The award is also valid as the conclusion of a contract.
Find out more about participation competitions in the tender media. If you would like to participate, submit an application to participate in the competition to the awarding authority.
The awarding authority evaluates the applications. If the registrar has chosen you, they will ask you to submit an offer. They will send you the tender documents.
When preparing an offer, you must observe various formal and content-related requirements, for example:
- the legally binding signature of the offer,
- the timely compliance with the submission deadline,
- the complete entry of the requested prices.
- the complete declarations and evidence required by the client.
Attention: You may not change the contract documents!
You must sign the processed tender documents and send them to the contracting authority. The tender documents will tell you whether you can or must submit the documents electronically. In this case, you must provide them with an electronic signature and transmit the data in encrypted form.
The contracting authority will open the bids after the deadline for bids has expired. It examines offers that have been received properly and on time according to the following criteria:
- Completeness,
- professional accuracy and
- mathematical correctness.
With a few exceptions, you will receive the award in writing. The award is also valid as the conclusion of a contract. The awarding authority will also inform you if you are not awarded the contract. The award will be made public.
requirements
A restricted invitation to tender or a restricted procedure is only possible under certain conditions, for example in the following cases:
- Certain value limits are not exceeded for construction work (national).
- Due to special requirements, only a certain group of entrepreneurs can provide the service.
- A public tender would cause a disproportionate amount of work for the contracting authority or the applicant company.
- A public tender that has already been carried out has not led to an acceptable or economic result.
- A public tender is inappropriate, for example, for reasons of urgency or confidentiality.
What documents are required?
In the tender documents you will find out which documents, samples or specimens you have to enclose with your application for participation and offer.
What fees apply?
Costs that you incur for processing the offer will not be reimbursed.
Exception: The customer requests the preparation of drafts, plans, drawings, calculations or other documents. In this case, he must uniformly reimburse reasonable costs to all applicants.
What deadlines do I need to consider?
You can find out in the tender documents when the contract will be awarded.
legal basis
Typing
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